Alerus Positive Pay file

Works with your QuickBooks report exactly as exported. No cleanup.

Turn your QuickBooks Check Detail report or Excel check list into the check issue file Alerus accepts.

Built from Alerus's published spec · Read 10/26/2026 · Source

Choose your Alerus layout

Alerus has two layouts: no payee and with payee. Use the one your account is set up for. Not sure which? Ask Alerus.

No payee

Prebuilt Standard NO PAYEE file (.csv)

Make your file with this layout Try it with a sample file

What Alerus receives

The Alerus (no payee) file BankFileKit makes from a sample QuickBooks report with fake checks. You see this proof for your own file before anything leaves your browser.

File proof

Alerus (no payee) , Prebuilt Standard NO PAYEE file (.csv)

positive-pay-alerus-20261026.csvCreated 10/26/2026 (example)

File check: Passed

111001,1688.12,10/01/202621002,6895.24,10/02/202631004,2104.50,10/15/202641005,12500.00,10/20/2026

Line 1. One check per line: check number, amount and issue date, in this order. Voided checks aren't sent in this layout.

How to send it to Alerus

Alerus has two prebuilt layouts. Use this one if your account is set up for the Standard NO PAYEE format (payee names aren't checked).
Not sure which one you have? Ask the Alerus Treasury Management Solutions Center at 800.279.3200 or treasury@alerus.com.
Upload the file in Alerus's check positive pay import as a .csv file. It has no header row.

What's in the file

What each check line holds, in the Alerus (no payee) file
Column	Field	Example	Rules
1	Check number	1001	Digits only, up to 12.
2	Amount	1688.12	Dollars and cents with a decimal point. No $ or commas. Up to $99,999,999.99.
3	Issue date	10/01/2026	MM/DD/YYYY.

.csv file · Commas between fields · No header row · Windows line endings

Good to know

Column order follows Alerus's sample: check number, amount, check date (MM/DD/YYYY). No header or footer.
Alerus's standard formats have no void column, so voided checks are left out of the file. Contact Alerus to void them.
Alerus's guide also lists zero fill, but its own sample has none. BankFileKit follows the sample (decided 10/26/2026).

Where Alerus's guide doesn't say

BankFileKit fills these in with safe defaults. Your test file confirms them with Alerus before you send a live file.

BankFileKit default: Line endings: Windows (CRLF). Alerus's guide doesn't say.
BankFileKit default: Text: plain ASCII.
BankFileKit default: A field is put in double quotes only when it has a comma. Alerus's guide doesn't say how commas are handled.
BankFileKit default: Amounts are always written with two decimal places, for example 375.00.
BankFileKit default: Amounts up to $99,999,999.99.

With payee

Prebuilt Standard WITH PAYEE file (.csv)

Make your file with this layout Try it with a sample file

What Alerus receives

The Alerus (with payee) file BankFileKit makes from a sample QuickBooks report with fake checks. You see this proof for your own file before anything leaves your browser.

File proof

Alerus (with payee) , Prebuilt Standard WITH PAYEE file (.csv)

positive-pay-alerus-20261026.csvCreated 10/26/2026 (example)

File check: Passed

111001,Example Office Supply Co.,1688.12,10/01/2026221002,"Example Janitorial, LLC",6895.24,10/02/202631004,Example Employee One,2104.50,10/15/202641005,Example Construction and Landscaping Services of Northern County,12500.00,10/20/2026

Line 1. One check per line: check number, payee, amount and issue date, in this order. Voided checks aren't sent in this layout.
Line 2. A payee name with a comma goes in double quotes, so the bank reads it as one name.

How to send it to Alerus

Alerus has two prebuilt layouts. Use this one if your account is set up for the Standard WITH PAYEE format (payee names are checked).
Not sure which one you have? Ask the Alerus Treasury Management Solutions Center at 800.279.3200 or treasury@alerus.com.
Upload the file in Alerus's check positive pay import as a .csv file. It has no header row.

What's in the file

What each check line holds, in the Alerus (with payee) file
Column	Field	Example	Rules
1	Check number	1001	Digits only, up to 12.
2	Payee	Example Office Supply Co.	Required, exactly as printed on the check. Up to 200 characters.
3	Amount	1688.12	Dollars and cents with a decimal point. No $ or commas. Up to $99,999,999.99.
4	Issue date	10/01/2026	MM/DD/YYYY.

.csv file · Commas between fields · No header row · Windows line endings

Good to know

Column order follows Alerus's sample: check number, payee, amount, check date (MM/DD/YYYY). No header or footer.
Alerus's standard formats have no void column, so voided checks are left out of the file. Contact Alerus to void them.
Alerus's guide also lists zero fill and payee space fill, but its own sample has none. BankFileKit follows the sample (decided 10/26/2026).
The payee name should match how it's printed on the check.

Where Alerus's guide doesn't say

BankFileKit fills these in with safe defaults. Your test file confirms them with Alerus before you send a live file.

BankFileKit default: Line endings: Windows (CRLF). Alerus's guide doesn't say.
BankFileKit default: Text: plain ASCII.
BankFileKit default: A field is put in double quotes only when it has a comma. Alerus's guide doesn't say how commas are handled.
BankFileKit default: Amounts are always written with two decimal places, for example 375.00.
BankFileKit default: Amounts up to $99,999,999.99.

Note: Send a test file to Alerus first

Before your first live file, download the free test file with your first 3 checks, send it to Alerus, and confirm it was accepted. BankFileKit can't guarantee that Alerus will accept a file.

Source

Positive Pay Issued Check File Guide, Alerus. Dated 11/20/2025. Pages 1-2. https://www.alerus.com/wp-content/uploads/2025/11/Positive-Pay-Issued-check-file-guide_2025-11-20.pdf. Read 10/26/2026.

BankFileKit isn't affiliated with or endorsed by Alerus.

Other banks

See every bank, or set up your own layout if your bank uses a different one.