BankFileKit

Bank of Hawaii Positive Pay file

Works with your QuickBooks report exactly as exported. No cleanup.

Turn your QuickBooks Check Detail report or Excel check list into the check issue file Bank of Hawaii accepts.

Built from Bank of Hawaii's published spec · Read 10/29/2026 · Source

Make your Bank of Hawaii file Try it with a sample file

What Bank of Hawaii receives

The Bank of Hawaii file BankFileKit makes from a sample QuickBooks report with fake checks. You see this proof for your own file before anything leaves your browser.

File proof

Bank of Hawaii , Issued check file, comma delimited

positive-pay-bank-of-hawaii-20261026.csvCreated 10/26/2026 (example)

File check: Passed

1001,1688.12,10012026,Example Office Supply Co.,I1002,6895.24,10022026,"Example Janitorial, LLC",I1003,450.00,10032026,Example Property Mgmt LLC,V1004,2104.50,10152026,Example Employee One,I1005,12500.00,10202026,Example Construction and Landscaping Services of Northern County,I

4 checks$23,187.861 void

Compare these totals with your QuickBooks report.

  1. Line 1. One check per line: check number, amount, issue date, payee and issue/void code, in this order.

  2. Line 2. A payee name with a comma goes in double quotes, so the bank reads it as one name.

  3. Line 3. A voided check, marked V, with its original amount. QuickBooks shows voids as $0.00, so BankFileKit asks you for the original amount.

Set it up once at Bank of Hawaii

Note: Already have a Bank of Hawaii import map?

Your file has to match the map you upload it with. Add a new map with the settings below, or use My bank isn't listed to make a file that matches the map you have.
  1. In online banking, open Account Services, then Positive Pay, then Import issues, and select Add a file definition.
  2. Give the definition a short name you'll recognize, for example BankFileKit (20 letters or numbers at most). Choose Issues as the file contents and Delimited as the file type, then select Continue.
  3. Field delimiter: Comma. Text qualifier: Double quote. Amount format: Decimal included. Date format: MMDDYYYY. Select Continue.
  4. Default field values: Account: the account these checks are written on. Issue action: Add. If the screen asks for ABA/TRC, enter Bank of Hawaii's routing number from your checks. Leave Issue type without a default, then select Continue.
  5. Position numbers: Check number 1, Amount 2, Issue date 3, Payee 4, Issue type 5. Select Add file definition.
  6. To send a file: open Import issues, choose this definition and select Continue. Browse to the file you downloaded from BankFileKit, then select Import file. Importing the file also approves it under your name.

What's in the file

What each check line holds, in the Bank of Hawaii file
ColumnFieldExampleRules
1Check number1001Digits only, up to 15.
2Amount1688.12Dollars and cents with a decimal point. No $ or commas. Up to $99,999,999.99.
3Issue date10012026MMDDYYYY.
4PayeeExample Office Supply Co.Exactly as printed on the check. Up to 80 characters.
5Issue typeII for issued checks, V for voids.

.csv file · Commas between fields · No header row · Windows line endings

Good to know

  • Bank of Hawaii moved Positive Pay to a new system in 2025, where you build your own file import definition. This layout uses check number, amount, issue date and payee, plus an issue type with I for issued and V for void.
  • The account comes from the definition's default value, so each definition is for one account. If you write checks on more than one account, add a definition for each one.
  • Payee names can be up to 80 characters for Payee Positive Pay accounts, the shorter of Bank of Hawaii's two limits.

Where Bank of Hawaii's guide doesn't say

BankFileKit fills these in with safe defaults. Your test file confirms them with Bank of Hawaii before you send a live file.

  • BankFileKit default: Column order and the I and V codes are BankFileKit's choice. Bank of Hawaii's guide lets you set any order.
  • BankFileKit default: Comma between fields, with a payee name in double quotes only when it has a comma (decided 10/29/2026).
  • BankFileKit default: Voided checks carry the original check amount.
  • BankFileKit default: Line endings: Windows (CRLF). Text: plain ASCII. Bank of Hawaii's guide doesn't say.

Note: Send a test file to Bank of Hawaii first

Before your first live file, download the free test file with your first 3 checks, send it to Bank of Hawaii, and confirm it was accepted. BankFileKit can't guarantee that Bank of Hawaii will accept a file.

Source

BankFileKit isn't affiliated with or endorsed by Bank of Hawaii.

Other banks

See every bank, or set up your own layout if your bank uses a different one.