BankFileKit

United Community Positive Pay file

Works with your QuickBooks report exactly as exported. No cleanup.

Turn your QuickBooks Check Detail report or Excel check list into the check issue file United Community accepts.

Built from United Community's published spec · Read 10/29/2026 · Source

Make your United Community file Try it with a sample file

What United Community receives

The United Community file BankFileKit makes from a sample QuickBooks report with fake checks. You see this proof for your own file before anything leaves your browser.

File proof

United Community , Issued check file, tab delimited

positive-pay-united-community-20261026.txtCreated 10/26/2026 (example)

File check: Passed

0000000000	10/01/2026	1001	1688.12	Example Office Supply Co.	0000000000	10/02/2026	1002	6895.24	Example Janitorial, LLC	0000000000	10/03/2026	1003	450.00	Example Property Mgmt LLC	V0000000000	10/15/2026	1004	2104.50	Example Employee One	0000000000	10/20/2026	1005	12500.00	Example Construction and Landscaping Services of Northern County

4 checks$23,187.861 void

Compare these totals with your QuickBooks report.

  1. Line 1. One check per line: account number, issue date, check number, amount, payee and issue/void code, in this order.

  2. Line 3. A voided check, marked V, with its original amount. QuickBooks shows voids as $0.00, so BankFileKit asks you for the original amount.

How to send it to United Community

  1. United Community maps your file to your Check Positive Pay profile for you. Download the free test file from BankFileKit and send it to United Community as your sample file.
  2. Tell them it's tab delimited, in this order: account number, check date (MM/DD/YYYY), check number, amount, payee name and a void indicator (V for void, blank for issued). There's no header row.
  3. If you ever change the file, United Community asks for a new sample file so they can update your format.

What's in the file

What each check line holds, in the United Community file
ColumnFieldExampleRules
1Account number0000000000Your checking account number, on every line.
2Issue date10/01/2026MM/DD/YYYY.
3Check number1001Digits only, up to 10.
4Amount1688.12Dollars and cents with a decimal point. No $ or commas. Up to $99,999,999.99.
5PayeeExample Office Supply Co.Required, exactly as printed on the check.
6VoidBlank for issued checks, V for voids.

.txt file · Tabs between fields · No header row · Windows line endings

Good to know

  • This layout follows the tab-delimited sample in United Community's instructions: account number, check date, check number, amount with cents, payee name and V for a voided check.
  • United Community says column order isn't fixed, because they map your file for you. Send them a sample before your first live file.
  • The payee name must match the name printed on the check exactly.

Where United Community's guide doesn't say

BankFileKit fills these in with safe defaults. Your test file confirms them with United Community before you send a live file.

  • BankFileKit default: The account number is on every line, as in United Community's sample. It's required only if more than one account has Check Positive Pay.
  • BankFileKit default: Issued checks leave the void column blank, so every line has the same number of columns.
  • BankFileKit default: Check numbers up to 10 digits, from the fixed-length note in United Community's instructions.
  • BankFileKit default: Voided checks carry the original check amount.
  • BankFileKit default: Line endings: Windows (CRLF). Text: plain ASCII.

Note: Send a test file to United Community first

Before your first live file, download the free test file with your first 3 checks, send it to United Community, and confirm it was accepted. BankFileKit can't guarantee that United Community will accept a file.

Source

BankFileKit isn't affiliated with or endorsed by United Community.

Other banks

See every bank, or set up your own layout if your bank uses a different one.