Choice Bank Positive Pay file

Works with your QuickBooks report exactly as exported. No cleanup.

Turn your QuickBooks Check Detail report or Excel check list into the check issue file Choice Bank accepts.

Built from Choice Bank's published spec · Read 10/29/2026 · Source

Make your Choice Bank file Try it with a sample file

What Choice Bank receives

The Choice Bank file BankFileKit makes from a sample QuickBooks report with fake checks. You see this proof for your own file before anything leaves your browser.

File proof

Choice Bank , Issued check file, comma delimited

positive-pay-choice-20261026.csvCreated 10/26/2026 (example)

File check: Passed

111001,1688.12,100126,Example Office Supply Co.221002,6895.24,100226,"Example Janitorial, LLC"31004,2104.50,101526,Example Employee One41005,12500.00,102026,Example Construction and Landscaping Services of Northern County

Line 1. One check per line: check number, amount, issue date and payee, in this order. Voided checks aren't sent in this layout.
Line 2. A payee name with a comma goes in double quotes, so the bank reads it as one name.

Set it up once at Choice Bank

Note: Already have a Choice Bank import map?

Your file has to match the map you upload it with. Add a new map with the settings below, or use My bank isn't listed to make a file that matches the map you have.

In online banking, open Account Services, then Positive Pay, then Import Issues, and select Add a file definition.
Definition Name and Description: anything you'll recognize, for example BankFileKit. Keep File Type as Delimited, then select Next.
Leave Field Delimiter at Comma (,) and Text Qualifier at Double Quote ("), the defaults. Amount Format: Decimal included. Date Format: MMDDYY. Select Next.
Default field values: ABA/TRC: Choice Bank's routing number. Account: the account these checks are written on. Issue Type: Issue. Issue Action: Add. Select Next.
Positions: Check Number 1, Amount 2, Issued Date 3, Payee 4. Leave Debit/Credit blank. Select Complete, then Add File Definition.
To send a file: open Import Issues, select the button next to this definition and select Continue. Browse to the file you downloaded from BankFileKit, then select Import File and check the file status.

What's in the file

What each check line holds, in the Choice Bank file
Column	Field	Example	Rules
1	Check number	1001	Digits only, up to 15.
2	Amount	1688.12	Dollars and cents with a decimal point. No $ or commas. Up to $99,999,999.99.
3	Issue date	100126	MMDDYY.
4	Payee	Example Office Supply Co.	Exactly as printed on the check. Up to 96 characters.

.csv file · Commas between fields · No header row · Windows line endings

Good to know

This is Choice Bank at bankwithchoice.com, part of Choice Financial Group.
Choice Bank lets you build your own file definition. This layout uses check number, amount, issued date (MMDDYY, as in Choice's guide) and payee name.
Choice's file definition has no void field; every check in the file is added as issued. Voided checks are left out of the file.
The account comes from the definition's default value, so each definition is for one account.
Choice allows payee names up to 96 characters, and amounts up to $99,999,999.99.

Where Choice Bank's guide doesn't say

BankFileKit fills these in with safe defaults. Your test file confirms them with Choice Bank before you send a live file.

BankFileKit default: Column order is BankFileKit's choice. Choice's guide lets you set any order.
BankFileKit default: A payee name is put in double quotes only when it has a comma, matching the default Double Quote text qualifier in Choice's guide.
BankFileKit default: Line endings: Windows (CRLF). Text: plain ASCII. Choice's guide doesn't say.

Note: Send a test file to Choice Bank first

Before your first live file, download the free test file with your first 3 checks, send it to Choice Bank, and confirm it was accepted. BankFileKit can't guarantee that Choice Bank will accept a file.

Source

Positive Pay: Creating File Definitions, Choice Bank. Date printed: Updated 12/21. Pages 1-4. https://bankwithchoice.com/wp-content/uploads/Positive-Pay-Creating-File-Definitions.pdf. Read 10/29/2026.

BankFileKit isn't affiliated with or endorsed by Choice Bank.